A Complete Guide to Conference Room Setup

Classroom Style Classroom style is best for training sessions or presentations with a larger audience. In this layout, rows of tables face the front, where the presenter typically stands. This setup allows for note-taking and enables participants to focus on the speaker.

Theater style is perfect for presentations where the focus is primarily on the speaker. Chairs are arranged in rows, facing the front, creating an auditorium-like environment. This layout maximizes seating capacity, allowing you to host larger groups effectively.

Huddle rooms are small, informal spaces designed for quick meetings and collaboration. These rooms usually have a round or small table and are equipped with video conferencing technology. This encourages team members to connect easily and share ideas.

How To Choose The Best Layout For Your Needs To select the best conference room layout, consider the purpose and size of your meeting. Ask yourself these questions: What is the primary goal of your meeting? If it’s a presentation, consider theater or classroom styles. Check out MAXHUB meeting solutions.

How many participants will attend? Smaller groups may benefit from boardroom or U-shaped layouts. What level of interaction do you need? If collaboration is essential, choose layouts that facilitate discussion.

The right tools are needed to create a productive conference room that makes it easier to communicate and work together. Key items include audiovisual tools, furniture, and smart technologies that enhance engagement and usability.

Must-Have Audiovisual Equipment Audiovisual equipment is crucial for effective meetings. High-quality conference cameras that provide clear video for all attendees should be your top priority. Invest in a robust audio system that includes speakers and microphones designed for conference spaces. You can also consider options with AI-driven noise cancellation to minimize background sounds.